Float Legal Secretary/Word Processor

Thompson Coburn, LLP
Job Description
Thompson Coburn LLP currently has a non-exempt position available in our Belleville, Illinois office for a full-time Float Legal Secretary/Word Processor with 2 years of experience.  Preferred applicants will possess an Associate degree in the field of legal administrative studies.  The person selected for this position must be able to work in a fast-paced environment.

Job Responsibilities
·         Operates a computer or typewriter, and transcribes digital dictation.
·         Types and/or drafts correspondence, memoranda, and other legal documents.
·         Screens telephone calls and records messages.
·         Reads, sorts, and dates incoming mail and faxes.  Ensures that outgoing mail and faxes are delivered in a timely manner.  If necessary, routes mail to specific delivery service and follows up on timely delivery.
·         Maintains calendar and deadline reminder systems; utilizes master calendar system.
·         Opens new files, requests conflict of interest checks with appropriate department and maintains all client and general files.  Conducts periodic review for possible storage of older files; prepares files to be closed.
·         Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
·         Schedules appointments for timekeepers.
·         Processes bills; proofs billing statements; reviews and edits bills.
·         Works closely with administrative support staff (word processing, receptionists, business office, etc.); proofs documents received; ensures that attorney timesheets are entered and released on a timely manner.
·         Performs overflow typing, filing, photocopying, scanning, or other secretarial duties as requested or as needed.  Also assists other secretaries with their workload as needed.
·         Creates or duplicates existing documents and revises and types from hard copy or dictation.
·         Redlines documents.
·         Uses advanced word processing functions such as table of authorities, table of contents, math, redline footnoting, and sort.
·         Enters data into various databases.
·         Prepares documents for electronic filing and assists timekeepers with same.
·         Assists with duplication of disks or burning CDs.
Additional Responsibilities:
·         Performs relief receptionist duties as needed.
·         May be assigned timekeepers as needed.
Job Requirements
·         Must be able to type a minimum of 70 wpm.
·         Ability to transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription.
·         Ability to organize and prioritize numerous tasks and complete them under time constraints.
·         Must have above average proofreading and editing skills in addition to basic math aptitude.
·         Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
·         Must have ability to read, write, and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone.
·         Must possess attention to detail, ability to balance multiple projects, and strong time management skills.
·         Must have ability to reason and apply common-sense understanding to situations encountered.
·         Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.
·         Ability to work overtime as needed.
·         The physical demands of this position are representative of those that must be met by an employee in order for him or her to successfully perform the essential functions of this position. These include being both mobile and stationary throughout the work day, having the ability to transport 20 pounds and being able to operate a computer and other business equipment found in the office.

Thompson Coburn LLP is a large full service, multi-state firm with offices in Chicago, Los Angeles, St. Louis, Southern Illinois, and Washington D.C.  At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty.  Within the Firm, we value each other as people and colleagues.  In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:
·         Medical and Vision Insurance through United Healthcare
·         Dental Insurance
·         Life Insurance & ADD policies
·         Short & Long Term Disability Insurance
·         Paid Parental Leave
·         Firm Paid 401(k) & Profit Sharing plans
·         Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
·         Paid Holidays
·         Paid Time Off (PTO)
·         Employee Assistance Program (EAP)
·         Employee Wellness Program
·         Tuition Reimbursement
·         College Savings Plan Deductions (529 Plans)
·         Long Term Care
Applicants interested in applying to Thompson Coburn LLP are required to complete our application, which can be found by visiting the site below.
Equal Opportunity Employer M/F/D/V
Contact Information