Office Support Specialist, Open Recruitment (OR-8356)

Southern Illinois University Edwardsville
Job Description
Office Support Specialist, Open Recruitment (OR-8356)
CS Salaried Full time

SIUE is pleased to announce Open Recruitment to fill current/future openings for Office Support Specialist. The Office Support Specialist performs a wide variety of office support tasks that require the use of judgment and initiative, and the ability to operate computer systems utilizing various office software packages. Knowledge of the organization, programs, practices, and procedures of the unit is central to the performance.

An Office Support Specialist typically performs but not limited to the following: 
* Maintains a calendar of operating or administrative commitments and notifies the principal(s) and/or affected staff of deadlines. 
* Coordinates unit operational projects, meetings, conferences, and travel arrangements and monitors and expedites progress. 
* Prioritizes the principal(s)' incoming mail and drafts initial responses of the activities of the principal(s) and/or the procedures of the unit. 
* Composes correspondence and reports requiring knowledge of the activities of the principal(s) and/or the procedures of the unit. 
* Signs documents for the principal(s) as directed. 
* Maintains records of unit fiscal transactions involving a variety of accounts and provides advice regarding the appropriateness of requested expenditures. 
* Supervises the maintenance of comprehensive files and records systems for a large and/or complex unit, which may include confidential materials. 
* Plans, organizes, assigns, and reviews the work of the unit's clerical staff and participates in their selection, training, and evaluation. 

Further duties and responsibilities may be assigned in support of the department's mission and goals. Office Support Specialist positions are held at all three campuses, Edwardsville, East St. Louis and Alton. Please be sure to indicate the campuses you would be willing to work at on your Civil Service application.

This position is an Open Recruitment Civil Service posting at Southern Illinois University Edwardsville. Open Recruitment indicates an ongoing need to recruit persons interested in this job title. This listing does not represent an actual vacancy; rather it allows interested persons to apply for this title in general. If your application package is acceptable and you meet the minimum qualifications, you will be eligible to sit for the Civil Service exam to be added to the employment register for current and future vacancies within this job title.

Applicants must submit a completed Civil Service Application, which must include complete employment history, through HireTouch. If you do not possess any employment history, you must indicate this within the employment history section of the application. Your application should reflect all relevant skills and experience related to the minimum qualifications listed for this position. While a resume may be submitted with the application, data for each employer must be listed on this application form. (The words "See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed".) If the application is incomplete you will not be considered for the position as our office will be unable to evaluate your application to determine if you possess the required minimum qualifications.

If qualifying by education or to qualify for a required educational requirement, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for Veteran's preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility. Please submit any other licenses or certifications related to the position at the time of application.

To apply for a vacancy, click the "Apply" button. This will prompt you to access your existing HireTouch account or create a new account. Instructions for creating a new account are available at: HireTouch Set-Up. Only create a new account if you have NEVER created an account. In your HireTouch account, you will upload all necessary documentation as requested above. After logging in or completing your new profile, you can then complete the application process for individual positions.

Applicants will be subject to a background check and drug screening prior to an offer of employment. NOTE: Some positions may be represented by a union and may require union dues.

For Civil Service positions, Illinois residency required within 180 calendar days of the start date for the designated position.

For more information please equivalent.
2. Twelve (12) months of clerical/office support work experience comparable to that performed as an Office Support Associate or in other positions of comparable responsibility.
3. Any one or combination totaling twenty-four (24) months from the following categories:
(a) Work experience performing clerical/office support work, including use of computer systems.
(b) Vocational training that provided a knowledge of generally accepted clerical procedures.
(c) College or university course work in Office Occupations, Business Administration, Business Education, or closely related fields.
36 semester hours = twenty-four (24) months.
(d) College or university course work in any curriculum.
60 semester hours = twenty-four (24) months.

$2,440.70 Monthly

SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas. Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status. We encourage applications from women, minorities, protected veterans and people with disabilities. In compliance with the ADA Amendments Acts (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with SIUE, please call 618-650-2190 or email

The SIUE Annual Security & Fire Safety Report is available online at The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years. This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” & the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.” For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, 618-650-2536.