Estate Planning Legal Secretary

Thompson Coburn, LLP
Job Description
Thompson Coburn LLP currently has a non-exempt position available in our St. Louis office for a full-time Estate Planning Legal Secretary with at least 2 years of legal secretary experience in Estate Planning. Qualified applicants will possess a minimum high school diploma or equivalent, with an Associate degree in secretarial studies preferred. The person selected for this position must be able to work in a fast-paced environment.
 
Job Responsibilities
 
  • Operates a computer, typewriter; and transcribes digital dictation.
  • Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents.
  • Screens telephone calls and records messages.
  • Reads, sorts and dates incoming mail and faxes.  Ensures that outgoing mail and faxes are delivered in a timely manner.  If necessary, routes mail to specific delivery service and follows up on timely delivery.
  • Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
  • Creates and edits flowcharts and presentation materials utilizing Microsoft Office products.
  • Opens new files, requests conflict of interest checks with appropriate department and maintains all client and general files.  Conducts periodic review for possible storage of older files; prepares files to be closed.
  • Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
  • Creates, edits, update and assemble new and existing records utilizing the Practice Information Database (PID) and the document assembly program HotDocs.
  • Schedules appointments for timekeepers.
  • Processes bills; proofs billing statements; reviews and edits bills.
  • Search cases and retrieves documents utilizing Casenet.
  • Works closely with administrative support staff (word processing, receptionists, business office, etc.); proofs documents returned from word processing; insures that attorney timesheets are entered and released on a timely manner.
  • Performs overload typing, filing, photocopying or other secretarial duties as time permits and as requested by the floor team lead or other attorneys.  Also assist other secretaries with their workload as needed.

 

Job Requirements
·         Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
·         Must be proficient and knowledgeable of relevant software applications such as Word,  Excel and Adobe Acrobat.
·         Must have ability to read, write, and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone.
·         Must possess attention to detail, ability to balance multiple projects, and strong time management skills.
·         Must possess great organizational skills.
·         Must have ability to reason and apply common-sense understanding to situations encountered.
·         Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.
·         Ability to work overtime as needed.
  • The physical demands of this position are representative of those that might be met by an employee in order for him or her to successfully perform the essential functions of the position.  These include being both mobile and stationary throughout the workday, having the ability to transport 25 pounds and being able to operate a computer and other business equipment found in the office.
 
Thompson Coburn LLP is a large, full service, multi-state firm with offices in Chicago, Los Angeles, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues.  In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life Insurance & ADD policies
  • Short & Long Term Disability Insurance
  • Paid Parental Leave
  • 401(k) & Profit Sharing plans
  • Parking/Transportation Stipend
  • Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
  • Paid Holidays
  • Paid Time Off (PTO)
  • Employee Assistance Program (EAP)
  • Employee Wellness Program
  • Tuition Reimbursement
  • College Savings Plan Deductions (529 Plans)
  • Long Term Care
 
Applicants interested in applying to Thompson Coburn LLP are required to complete our online application, which can be found by visiting the site below.
www.thompsoncoburncareers.com
 
Equal Opportunity Employer M/F/D/V
Contact Information