Special Event and Volunteers Coordinator

Interested? Use the link below to apply! https://recruiting.paylocity.com/Recruiting/Jobs/Details/3253194
Guided by the strategic plan and annual development plan, the Special Events and Volunteers Coordinator is a hospitality-forward professional who assists in stewarding donors, volunteers, and community stakeholders and achieving fundraising goals by planning and executing meaningful events and activities. The Special Events and Volunteers Coordinator plays a vital role in advancing our mission to strengthen families and empower individuals facing challenging circumstances by contributing to a robust culture of philanthropy.  

FamilyForward is committed to upholding the Organizational Health Anchors that we have set for the agency, including safety; mindfulness and self-regulation; relational health; cultural diversity, inclusivity, equity, and anti-racism; clinical lens; vicarious trauma and compassion fatigue. 

What puts FamilyForward Out Front:

• Paid time-off for Agency Wellness Week (December 25th to December 31st annually).
• Emphasis on professional learning, growth, and development.
• Diversity of the position gives you opportunities for new experiences.
• Opportunity to work collaboratively with a dynamic team.

How we wholeheartedly take care of our people:

• Competitive pay & benefits package includes:
  • Medical, dental, and vision coverage for you and your family
  • Optional short-term disability
  • Virtual medical and mental health care coverage
  • Employee Assistance Program counseling services
  • Pre-tax medical Flexible Spending Accounts
  • Health Reimbursement Account for deductible expenses over $1000 individual; $2000 for families
  • 3% dollar for dollar company-matched 403(b) retirement savings account
  • Company-paid long-term disability and life insurance
• 10 paid holidays, including 2 floating holidays for religious/cultural celebrations
• Wellness Week paid time off December 25th – 31st annually 
• Paid vacation time and health and wellness leave
• Education assistance program
• Public Service Loan Forgiveness eligible employer
• National Health Service Corps Loan Repayment Eligible Site
• Member and active participant in the Hispanic Chamber of Commerce and LGBTQ+ Chamber of Commerce
• Diversity Awareness Partnership Non-Profit Partner

What to expect on a given day as a Special Events and Volunteers Coordinator: 

• You bring a curious, solutions-focused approach to enhancing events, volunteer engagement, and donor experiences. 
• You will ensure all donor cultivation and fundraising events are developed and executed with the mission in mind and delivered in a collaborative, effective manner that honors deadlines and stays within the established budgets. 
• You will plan organizational fundraising events including event planning, logistics, development, execution, and volunteer coordination. 
• You will coordinate and provide direction to the external event planner, organize the event committee, and ensure revenue goals for the event are met in cooperation with the broader team.
• You will plan and execute donor-centric events in collaboration with contracted vendors, planning committee, and staff that meets fundraising targets and stays within budget.

This position is responsible for: 

• The Rocket Ball annual gala 
• Guardian Society donor appreciation events 
• Donor stewardship and cultivation events (dinners, cocktail receptions, lunches) 
• Community stakeholder events 
• Volunteer events  
• Major education and training events 
• Holiday projects/in-kind donations 
• Clothing for a Cause   

You would be a good fit for this position if you: 

• Have a bachelor’s degree or a minimum of three years’ experience of successful event coordination.
• Have at least 3 years’ proven experience in fundraising work; experience and/or familiarity with fundraising in human services is desired but not required. 
• Have experience evaluating contracts, venues, and vendors.  
• Are able to demonstrate excellent organizational skills, communication skills, project management skills, and superior attention to detail. 
• Can be flexible and adapt to changing needs and time pressures, particularly as logistics and plans develop.
• Are able to prioritize tasks and balance multiple priorities. 
• Have the ability to create and sustain positive working relationships with all levels of the agency - internal and external.
• Are a creative thinker and solutions finder, helping solve logistical problems. 
• Have experience with database software and/or customer relationship management (CRM) preferred; experience with Raisers Edge is desired but not required.  
• Are available to work some evenings and weekends for special events, as discussed and planned.   

Salary Expectations:

• Depending on experience, salary range is $21.93 - $23.50